How To Make A Video Call On Teams

Your Quick Answer:

To make a video call with an individual person on Teams, open your Teams application, and log in to your account. Next, click on the chat of the person you want to call. 

Once the chat has opened, click on the video camera icon at the top right corner of the chat screen to initiate a video call with that person. When the person accepts your initiation, the video call will begin. 

To create a group call, log in to your Outlook application. From the top of the screen, select the “Home” menu option and then click on “New Items” under it. From the dropdown list, click on “Appointments”. And then, from the new window that opens, click on “Teams Meeting” in the toolbar under the “Appointments” menu.

You have to, then, enter the title, people you wish to join, date, start time, and end time of the call and hit “Send” to share the link to the recipients you want to conduct a group call with.

How to Make a Video Call on Teams:

Follow the below steps:

Step 1: Open Teams

First, you will have to launch Microsoft Teams; the app icon appears as two people figures. Next, you will have to log in to your Teams account or register if you don’t already have one. Once you have entered the correct details and have been verified, you will then see the home page of the app. 

Note: It is essential that your device has a microphone, a stable internet connection, and a camera or webcam for the complete experience. A microphone helps in transmitting your audio in the call. A webcam shows your face to the person on the call.

Click on Sign in

Step 2: Choose People to Call & Open Chat

On the default page of the Teams app, you’ll see a table of options at the extreme left of your Teams window. The second icon is a message symbol, go to this icon which is the “Chat” feature, and select it.

Tap on Chat icon

This opens a small window on the left side of your screen. At the top of this window, you can see your “Recent” chat (which is the people you have recently talked to) and “Contacts” (which includes all the people available through Teams). Next, you have to click on the person you wish to video call from these options.

Step 3: Tap on Video call icon

When you click on the person you wish to video call, a window opens with your messages visible and the name of the person at the top. Once the chat of the person you had earlier selected has opened, you have to go to the top right corner of the chat screen and then click on the video camera icon. This icon appears as a circle next to the phone icon and the share symbol.

Tap on video icon

Step 4: Wait to Accept Call & Start

After you have clicked the video camera icon, the video call has been initiated. This will appear as the profile of the person on the screen, accompanied by a ripple effect around the profile and the calling audio.

You then have to wait for it to start since the call has to be accepted from the receiving end to begin your video call session with that person. There are other options at the bottom of the screen: sharing, changing your background, ending the call, muting your audio, etc.

How to Make Group Video Calls on Teams:

Follow the below steps:

Step 1: Open Outlook App & Appointments

Open the Outlook app and log in to your account. If you haven’t already got an account, you’ll need to register one. Once your Outlook has opened, go to the top of the window called the File Menu Bar, where various options like “File”, “Home”, “Design” etc., appear. From this bar, you have to click on “Home”.

A ribbon below this bar called the Toolbar appears below the “Home” text, from this bar, select the “New Items” option to open a dropdown menu. Finally, you must click on the “Appointment” option from the dropdown menu to create a new appointment.

Step 2: Teams Meeting

Now you will see a new untitled window has been opened. For the next step, from the new appointment window, proceed to select the “Appointment” option, which you will find at the top of the new window next to the File menu from the File Menu Bar.

Click on Apportment

You will now be able to find various icons, along with their names, visible right below the File Menu bar. You will find various tools here, and from this Toolbar, you will be able to go ahead and select the “Teams Meeting” option to schedule a new group video call.


Step 3: Choose People to Meeting and Send email

In the main body of the appointment window, you will see a new Teams meeting call has been generated with certain fields where you must input details of the call. From the fields below, Enter the title of the video call.

Then choose the people to join the call from the “Required” field. Next, select the date, start time, and end time of the Teams meeting. Finally, click on the “Send” button at the left edge of the window, this meeting will now appear on all the recipients’ calendars or be sent as links to their emails.

Choose people

Step 4: People can join with Link

When the new Teams meeting gets generated, a link to the call will have automatically been created. When you click on “Send”, the call reminder is sent to the people’s calendars and emails.

People who have the Teams application will receive a notification on their calendars about the new call being scheduled. For people who don’t have the Teams app, an email containing the link will be sent to them. Those who wish to attend the meeting can click on the calendar blurb or use the link to join the video call. 

The Bottom Lines:

Hopefully, you now understand how to make a video call on Teams to an individual person as well as a group of people. The process will be even smoother for you if you make sure you have high-speed internet.

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